Advanced Orthopedics and Sports Medicine Institute
QR code

Administrative Coordinator (Medical Office)

301 Professional View Dr
Freehold, NJ

Full-Time

10%

Schedule appointments with online insurance verification, triage phones calls from patients and facilities, manage physician schedules and coordinates patient testing and follow-up care.  This position will work in tandem with front desk and billing department.

• Medical insurance
• Vision insurance
• 401K with company match
• Flex Spending Account (FSA)
• Holiday / Overtime pay
• Prescription drug coverage
• Long term disability leave
• Health Spending Account (HSA)
• Paid holidays
• Bereavement leave
• Paid sick leave
• Paid vacation
• Corporate discounts
• Onsite gym
• Employee Referral Program
• Parking available

Advanced Orthopedics and Sports Medicine Institute was founded in 2007 with the merger of two of the areas longest tenured practices – Western Monmouth Orthopedic Associates and New Jersey Orthopedic Associates. For more than 25 years, each has been a leader in providing quality orthopedic and sports medicine care. Together as one, we’re even stronger and making a real difference in people’s lives.


The combined practice allows us to draw on our complementary strengths to deliver exceptional patient-centered, patient-focused care for a better overall patient experience.

  • Manages phone calls and triages/manages calls from patients/pharmacies/insurance companies and other facilities.
  • Schedules patient appointments including online insurance verification.
  • Follows-up patients with missed appointments.
  • Manages authorizations for Motor Vehicle and Workers’ Compensation patients.
  • Monitors webchat via SnapEngage daily and responds to patient inquiries.
  • Manages calls from hospitals and physician offices and routes to the appropriate people.
  • Handles and coordinates the doctors' daily scheduling including their calendars.
  • Creates electronic medical notes including general notes and telephone encounters as necessary.
  • Ensures patients have completed prescribed testing (Imaging, Labs, etc.) and have follow-up for their physicians.
  • Ensures all documents are properly completed by their physicians.
  • Prepares forms requested by patients such as disability, handicap, etc.
  • Handles all attorney requests (legal documents) for their doctors.
  • Interacts with other departments within the organization.
  • Perform other duties as requested/directed.

Preferred requirements:

  • eClinicalWorks
  • Certified Medical Assistant or Certified Biller
  • Authorized to work in the US
  • Accept a background check to be performed
  • Accept a drug test to be performed
  • Minimum of 2 years working in a medical facility
  • Able to work a minimum of 2 evenings per week
  • Knowledge in: Microsoft Outlook
  • Knowledge in: Scheduling software
  • Knowledge in: Microsoft Office

Advanced Orthopedics and Sports Medicine Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.