Advanced Orthopedics and Sports Medicine Institute
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Surgical Coordinator

301 Professional View Dr
Freehold, NJ


The Surgical Coordinator acts as liaison for physicians, facilities and patients regarding scheduling of emergent and elective surgeries and procedures. They are responsible for coordinating surgeon's schedules, OR time and necessary assistants required for the procedure, as well as the acquisition of any specialized surgical equipment/supplies from outside vendors, as requested by the surgeon.
• Medical insurance
• Dental insurance
• Vision insurance
• 401K with company match
• Flex Spending Account (FSA)
• Holiday / Overtime pay
• Cash Balance

Advanced Orthopedics and Sports Medicine Institute was founded in 2007 with the merger of two of the areas longest tenured practices – Western Monmouth Orthopedic Associates and New Jersey Orthopedic Associates. For more than 25 years, each has been a leader in providing quality orthopedic and sports medicine care. Together as one, we’re even stronger and making a real difference in people’s lives.

The combined practice allows us to draw on our complementary strengths to deliver exceptional patient-centered, patient-focused care for a better overall patient experience.

Standards of Performance:
  • Performs all duties and demonstrates behaviors and attitudes consistent with the Mission Statement and Core Values of the organization.
  • Consistently demonstrates commitment to customer service excellence in all interactions with patients, family members, visitors and other staff that are consistent with Service Excellence performance standards.
  • Continually participates in building and maintain positive working relationships through effective communication, performance improvement and teamwork efforts.
  • Demonstrates the ability to clearly and effectively communicate (to include reading, writing and speaking) to all patients, family members, visitors and other staff member with the expectation that each employee within the context of their specific job duties can read, interpret, understands and communicate clearly and effectively in order to ensure proper understanding, all written/verbal communication are followed and information is shared appropriately.
  • Demonstrates, maintains and upholds expectations set forth in the organizational Code of Conduct and Compliance Program.
  • Actively participates in the safety programs of the organization by identifying potential risks and promoting patient safety as well as environmental safety.
  • Accomplishes individual and team goals and objectives established by supervisor based on prior performance evaluation.
Specific Duties:
  • The Surgical Coordinator meets with potential surgical candidates to review the procedure, pre-admission testing requirements and medical clearances and answer any questions the patient may have regarding the surgery.
  • Appointments are also made for any pre-operative care as specified by their surgeon's protocol.
  • The Surgical Coordinator is responsible for obtaining, as well as any pre-certifications as mandated by each patient's insurance carrier and relaying that information to the surgical facility.
  • The Surgical Coordinator forward all pre-admission testing results to the patient's PCP, cardiologist, etc, so that all clearances are obtained in a timely fashion.
  • The Surgical Coordinator prepares all pre-op and post-op orders for physician review and signature and ensures they are faxed to the surgical site, in addition to H&P's, testing results, (PAT's, diagnostic imaging reports) and clearances.
  • Confirmation calls to the Hospital or Surgery Center will be made approximately one week prior by the Coordinator to ensure all requested documentation has been received and all requested special needs are available.
  • Perform other duties as requested/directed.
Minimum Education, Experience (including licensure), Knowledge, Skills and Abilities:
  • Must possess a high school diploma or GED equivalent.
  • Must possess basic understanding of medical terminology including, but not limited to medications, diseases and surgical procedures.
  • Must possess exceptional organizational skills.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to work well with others.
  • Ability to gather data and compile information.
  • Must possess basic computer knowledge and skills.
Contact (Public & Private), Physical Demands, Environment and Working Conditions:
  • Require sitting and standing associated with a normal office environment.
  • Job requires manual dexterity using computer keyboard and/or calculator.
  • Scrubs are required, along with proper shoe wear.  No sandals or flip-flops.
  • Authorized to work in the US without sponsorship
  • Accept a background check to be performed
  • Accept a drug test to be performed
  • Minimum 2 years of experience working as a Surgical Coordinator
  • Basic understanding of medical terminology including, but not limited to medications, diseases and surgical procedures
  • Minimum High School Degree or equivalent
  • Knowledge in: Basic computer knowledge and skills
  • Knowledge in: Microsoft Excel

Advanced Orthopedics and Sports Medicine Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.