United Way of the Greater Lehigh Valley
Office Manager
Office Manager
1110 American Pkwy
Allentown, PA
Full-Time
$25.00 - $30.00 per hour
Department: Executive Office
Supervisor: AVP, People & Culture
Status: Hourly, Nonexempt, Full-time (37.5 hours per week)
Rate Range: $25 - $30 / Hour
Location: UWGLV Office
Position Description Office Manager
Manage all office operations; ensure our physical space is clean, welcoming and functional, all staff have the physical resources they need to conduct their work and we are providing excellent hospitality to guests. Provide ad hoc administrative support as needed across the organization.
Work Experience and/or Education Required
Five plus years' professional experience in a range of the following: administrative or executive support, facilities or office management, project management, or customer service. Education is considered in lieu of experience.
Skills Preferred
- Proficient user of general office equipment,
- Familiar with facilities management,
- Knowledge of business English correspondence, correct punctuation, and grammatical usage,
- Proficient in the latest Microsoft Office Environment (Word, Excel, PowerPoint, Outlook),
- Ability to work in a fast paced, results driven environment
- Understanding of and commitment to the mission, vision, and goals of United Way.
• Medical insurance
• Dental insurance
• Vision insurance
• Paid Life Insurance
• Long term disability leave
• Flex Spending Account (FSA)
• Health Spending Account (HSA)
• Flexible work schedule
• Paid holidays
• Paid sick leave
• Paid time off
• Bereavement leave
• Student loan forgiveness program
With our organization, you will be working every day to ensure children succeed in school, families achieve self-sufficiency and seniors thrive in our community. We offer competitive salaries, opportunity for growth, the camaraderie of great co-workers and a comprehensive benefits package.
Accountabilities:
1. Execute on office operations (25% of time): maintain supplies inventory, distribute mail & packages, manage meeting spaces, schedule zoom, triage web submission forms, arrange for office services, manage office operations budget.
2. Provide ad hoc administrative support for executives and departments (30% of time): act as a floating admin, provide light executive support to leads without a dedicated assistant and light administrative support for departments without an admin.
3. Manage physical office space (20% of time): Ensure our physical space is clean, welcoming and functional. Manage facilities requests, office furniture, cube assignments, building badges, parking use.
4. Direct office hospitality (5% of time): Ensure visitors to the office and attendees at our events experience excellence in hospitality, feel cared for, welcomed and valued. Organize food service with standardized vendors, SOP's and spend limits.
5. Org-wide Office Operations (10% of time): participate as a member in the admin pool, answering the main phone line on rotation, fielding 211 call requests and assisting at events.
1. Execute on office operations (25% of time): maintain supplies inventory, distribute mail & packages, manage meeting spaces, schedule zoom, triage web submission forms, arrange for office services, manage office operations budget.
2. Provide ad hoc administrative support for executives and departments (30% of time): act as a floating admin, provide light executive support to leads without a dedicated assistant and light administrative support for departments without an admin.
3. Manage physical office space (20% of time): Ensure our physical space is clean, welcoming and functional. Manage facilities requests, office furniture, cube assignments, building badges, parking use.
4. Direct office hospitality (5% of time): Ensure visitors to the office and attendees at our events experience excellence in hospitality, feel cared for, welcomed and valued. Organize food service with standardized vendors, SOP's and spend limits.
5. Org-wide Office Operations (10% of time): participate as a member in the admin pool, answering the main phone line on rotation, fielding 211 call requests and assisting at events.
- 5 plus years of experience in a range of the following: administrative or executive support, facilities or office management, project management, or customer service.
- Not related to a current UWGLV employee
United Way of the Greater Lehigh Valley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.