The Mann Center for the Performing Arts
Events and Facility Rentals Coordinator
Events and Facility Rentals Coordinator
5201 Parkside Ave
Philadelphia, PA
Full-Time
5%
$45,500.00 - $48,500.00 annual salary
The Events and Facility Rentals Coordinator plays a pivotal role in supporting the Director of Private Events and Facility Rentals. This dynamic position involves assisting with various departmental needs, from meticulous planning to seamless execution of events.
This is a fantastic opportunity for someone energetic, outgoing, and highly detail-oriented. If you are self-motivated, and organized, and possess excellent communication and time management skills, this role is perfect for you. Ideal candidates will have a background in event planning and excel at building strong relationships.
The position is exempt, reports to the Director of Facility Rentals and works closely with all internal stakeholders.
This is a fantastic opportunity for someone energetic, outgoing, and highly detail-oriented. If you are self-motivated, and organized, and possess excellent communication and time management skills, this role is perfect for you. Ideal candidates will have a background in event planning and excel at building strong relationships.
The position is exempt, reports to the Director of Facility Rentals and works closely with all internal stakeholders.
Vision: The Mann will be recognized as the national model and trusted curator of "must-see" performances and transformative experiences in Philadelphia and beyond.
Mission: The Mann Center for the Performing Arts - situated in historic Fairmount Park with breathtaking views of Philadelphia's skyline - serves as one of the nation's premier non-profit and intercultural outdoor performing arts organizations by:
Mission: The Mann Center for the Performing Arts - situated in historic Fairmount Park with breathtaking views of Philadelphia's skyline - serves as one of the nation's premier non-profit and intercultural outdoor performing arts organizations by:
- Creating, presenting, promoting, convening, and collaborating on a broad spectrum of high-quality, compelling, welcoming, and inspiring entertainment experiences in its acclaimed multi-stage campus;
- Providing leadership in arts education through innovative and high-impact, collaborative educational activities for young people throughout the Philadelphia region;
- Fulfilling the expectations of 21st-century audiences by embracing multimedia platforms;
- Being a deeply valued civic asset to everyone in the Philadelphia region, an active community stakeholder in West Philadelphia and our immediate neighborhoods, and a responsible steward of our natural campus and resources; and
- Making its facilities available as a public service to other non-profit organizations.
- Excellence - We seek to create first-class experiences that are unparalleled. We strive for exceptional quality in everything we do by always putting forth our best effort.
- Diversity, Equity, and Inclusion - We foster a community marked by openness, fairness, and equality. We value, respect, and leverage our differences while sharing a common mission.
- Integrity - We consistently operate with unyielding honesty, honor, and transparency. We hold ourselves and each other to the highest ethical standards.
- Welcoming - We create an inclusive and friendly community, where everyone feels special. We focus attention on serving our artists, guests, donors, team members, volunteers, and students.
- Innovation - We seek transformative, cutting-edge, and unique experiences on- and off-stage. We use creativity in all we do-from programming to problem solving.
Essential Duties and Responsibilities -
Private Events and Facility Rentals:
•Assists with planning, coordinating, and facilitating/executing private events, including the day of execution.
•Assists with department financials, including invoicing, payment requests, preparation of operating and events budgets, and event settlements.
•Assists with drafting and executing event contracts.
•Ensures all event contracts, deposits, and insurance certificates required for events are obtained on time.
•Assists with new lead generation, including identifying new marketing and promotion opportunities and developing and maintaining vendor relationships.
•Assists with site visits as needed.
Administrative:
•Compiles, updates and distributes the internal events calendar.
•Manages internal inventory.
•Assists with group sales requests with the Ticket Office for Mann Presents events.
•Produces data sheets for events, floor plans, scheduling, and all associated event-related paperwork.
•Coordinates internal and external meetings as necessary and prepares meeting minutes as directed.
•The functions of the role may change in line with the needs of the business.
Knowledge, Skills, and Abilities:
•A strong administrator, with a keen eye for detail.
•Ability to provide management oversight of third-party business partners.
•Accountable.
•Experience in sales and promotions.
•Able to strategically plan.
•Minimum three years of event and/or hospitality experience.
•A problem solver, the ability to find articulate, and deliver creative solutions.
•Well organized, with an emphasis on time management, and multi-tasking skills.
•Ability to develop excellent relationships with clients and vendors.
•Self-starter with the ability to work well independently and as part of a team in a dynamic environment.
•Must have advanced knowledge and be proficient in all Microsoft products (Word, Excel, PowerPoint, SharePoint).
•Ability to stand for long periods, walk up and down steps, traverse uneven surfaces, and lift items.
•Access to reliable transportation to run errands and or off-campus tasks.
•Must be fully vaccinated against COVID-19 and provide proof of vaccination before commencing role.
Private Events and Facility Rentals:
•Assists with planning, coordinating, and facilitating/executing private events, including the day of execution.
•Assists with department financials, including invoicing, payment requests, preparation of operating and events budgets, and event settlements.
•Assists with drafting and executing event contracts.
•Ensures all event contracts, deposits, and insurance certificates required for events are obtained on time.
•Assists with new lead generation, including identifying new marketing and promotion opportunities and developing and maintaining vendor relationships.
•Assists with site visits as needed.
Administrative:
•Compiles, updates and distributes the internal events calendar.
•Manages internal inventory.
•Assists with group sales requests with the Ticket Office for Mann Presents events.
•Produces data sheets for events, floor plans, scheduling, and all associated event-related paperwork.
•Coordinates internal and external meetings as necessary and prepares meeting minutes as directed.
•The functions of the role may change in line with the needs of the business.
Knowledge, Skills, and Abilities:
•A strong administrator, with a keen eye for detail.
•Ability to provide management oversight of third-party business partners.
•Accountable.
•Experience in sales and promotions.
•Able to strategically plan.
•Minimum three years of event and/or hospitality experience.
•A problem solver, the ability to find articulate, and deliver creative solutions.
•Well organized, with an emphasis on time management, and multi-tasking skills.
•Ability to develop excellent relationships with clients and vendors.
•Self-starter with the ability to work well independently and as part of a team in a dynamic environment.
•Must have advanced knowledge and be proficient in all Microsoft products (Word, Excel, PowerPoint, SharePoint).
•Ability to stand for long periods, walk up and down steps, traverse uneven surfaces, and lift items.
•Access to reliable transportation to run errands and or off-campus tasks.
•Must be fully vaccinated against COVID-19 and provide proof of vaccination before commencing role.
- Authorized to work in the US
- Accept a background check to be performed
The Mann Center for the Performing Arts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.