Advanced Orthopedics and Sports Medicine Institute
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Surgical Scheduler Lead/Surgical Authorizations

301 Professional View Dr
Freehold, NJ


Position requires utilization of clinical knowledge to schedule appropriate procedures/surgeries per provider’s orders. The Surgical Scheduler must schedule office based and hospital procedures consistent with the patient’s diagnosis and procedure request. Also requires excellent customer service skills with patients, employees, and the public. The Surgical Scheduler must be able to respond to both written and oral correspondence regarding scheduling changes/cancellations in a timely,accurate manner. Individual must be organized, and be able to manage demanding workload with accuracy
• Medical insurance
• Dental insurance
• Vision insurance
• 401K with company match
• Holiday / Overtime pay
• Paid vacation
• Health Spending Account (HSA)
• Flex Spending Account (FSA)

Advanced Orthopedics and Sports Medicine Institute was founded in 2007 with the merger of two of the areas longest tenured practices – Western Monmouth Orthopedic Associates and New Jersey Orthopedic Associates. For more than 25 years, each has been a leader in providing quality orthopedic and sports medicine care. Together as one, we’re even stronger and making a real difference in people’s lives.

The combined practice allows us to draw on our complementary strengths to deliver exceptional patient-centered, patient-focused care for a better overall patient experience.

  • Giving new patients paperwork to fill out, putting together their medical charts, and verifying their insurance information.
  • Answering telephones and emails as well as common questions about surgical times, appointments, and instructions.
  • Preparing patients' bills and sending them to the specific insurance company.
  • Assisting patients with their documents and sign-in procedures.
  • Scheduling patients' appointments and surgeries, sending reminders to patients, and scheduling emergency and add-on surgeries.
  • Ensuring adequate preparation for surgeries by scheduling the necessary equipment and procedure rooms and maintaining the surgical inventory.
  • Understanding surgical procedures, such as the necessary time a surgery takes and the medical staff necessary, in order to properly maintain a surgical schedule.
  • Providing patients with pre and post-operative instructions.
  • Managing surgical documents, gathering and inputting patients' information, and entering post-surgery data into patients' records.
  • Ensuring all surgical cases are scheduled in a timely manner in accordance with the Physician or Surgeon's directions.
Surgical Coordinator Requirements:
  • A High School diploma or equivalent.
  • Experience in clerical, administrative, or secretarial work may be advantageous.
  • Good computer, telephone, and typing skills.
  • Strong customer service and communication skills.
  • Strong organizational and multitasking skills.
  • Familiarity with medical terminology, medical records, and medical coding.
  • ECW and Surgimate software knowledge preferred.
  • Accept a background check to be performed
  • Accept a drug test to be performed
  • Minimum 2 years of experience as a surgical scheduler
  • Familiarity with medical terminology, medical records, and medical coding
  • Minimum High School Degree or equivalent
  • Knowledge in: Basic computer knowledge and skills
  • Knowledge in: Microsoft Excel

Advanced Orthopedics and Sports Medicine Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.